Month: May 2016

6 Steps To Excellent Dictation

Dictation is an excellent opportunity for you to delegate work whilst staying in control.

You are probably familiar with giving instructions to Siri or Google. This is an opportunity to take this to the next level by using a voice recorder to dictate to a person. Before you jump in, take a few minutes to read the tips below to help you get the most value for money.

Start with a theme

Get clearly in mind the theme or title of the item you are to dictate, ie 5 Good Reasons To Outsource.

Briefly note down your main points

This will help to keep you on track. Just one word is needed for each main point. If it is a long email note each point you want to address.If you are dictating a blog note those 5 Good Reasons.

Choose your environment

Your environment does not need to be silent. Just be aware of what type of background noise is around you, particularly if you are outside. For instance, if you are near a road and traffic passes close by, pause for a moment. Having said that the beauty of dictation is you do not have to be at your desk, you can be anywhere. It’s great for when you are sitting in your car waiting for someone.

Tell your transcriber what to expect

Before you start each item tell your transcriber what to expect;
This is a letter to …” “This is a blog post” “This is a Newsletter”

Speaking

Do not imagine a large audience. Imagine the person you would expect to read your email, blog or report and talk as if they were on the other end of your telephone.

This should go without saying but do not dictate whilst eating or drinking. Speak steadily and clearly holding your device 4-6 inches from your mouth. Experience will teach you the best distance for your device.

Additional Features of an Assistant

In addition to typing emails and blogs, dictation is an excellent way of leaving instructions. You can ask your assistant to obtain contact details or email addresses of prospective clients, make appointments, update databases; the possibilities are endless.

Dictation is a way of increasing your output without increasing your workload. You stay in the driver’s seat and review or tweak all items before posting or sending.

Try it now. Find the voice recorder on your phone and dictate your next blog. If you think this is an easier way to work, and I’m sure you will call me on 07974 701526 or email [email protected] Let’s chat about how we can make this work for you.

Typing Services, North Wales

FREEDOM TO GET LOST IN THE WORK YOU LOVE

Photo courtesy of Freedigitalphotos.net

Does Dictation Need To Be Perfect ?

In a word, No. If you are happy with that answer and just want to get on with it, that’s great, please head over to the Typing Services page for more info and if you are happy with our rates and services please get in touch.

For a longer answer keep reading.

Verbatim, Intelligent Verbatim and Edited Verbatim

Do not be put off by these words, they are just jargon to describe what an audio typist or transcriptionist automatically does. If you want an absolute definition, try Wikipedia. The information below is to give you a general idea of what to expect.

Edited Verbatim

Edits the speaker’s words to make them grammatically correct. This means you don’t have to concentrate too much on the exact words you use.  Just speak your thoughts. Be creative.

Do you want to use an audio transcription service to write a blog, a book, social media post or a letter? This is the typing service for you.

Are you happy with that explanation? Is it the service you need?  If so, please go to the Typing Services page and get in touch.

Intelligent Verbatim

This is used for conference or podcast transcription. It keeps most of the words but makes the following changes,

  • Removes any errs and ums,
  • Changes any mispronounced words such as wanna, gonna etc to “want to” and “going to”,
  • Removes repeats of words unless made on purpose,
  • Removes repeated phrases such as “know what I mean?”.

Is this the transcription service you want? I transcribe video recordings as well as audio recordings. Prices can be found on the Typing Services page.

Pure Verbatim

Are you still with me? You are either really interested in this subject or work for market research or the police.

Pure verbatim includes everything, every um and er, every word or half word, every stutter.

Usually, this is used for interviews so that when it is reviewed you can get a feeling for the person speaking.

Did I mention that this is a service I provide?

Do you need an audio transcription service? I am Liz Bailey of Love Typing and I have over 15 years experience in audio transcription. If you need any of the services mentioned above please call me on 07974 701526 or email [email protected]

Audio Typing Services, Wrexham

FREEDOM TO GET LOST IN THE WORK YOU LOVE

Photo courtesy of freedigitalphotos.net

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